Invoice templates
Invoice templates for the work you actually do.
A good invoice template gives you more than empty boxes. It should help you decide what to call the work, how to break up the charges and what your client needs to understand before they approve the bill.
Pick the closest match below. Each example opens directly in Invoira, ready for you to change.
Three layouts to choose from
Every layout below is real in the editor, not a picture of one. You can switch between them at any point without losing a word.
Classic
The safe choice. A wide description column and plenty of air, so long line descriptions and a dozen items still read well. Use it when you do not know who will open the file.
Use this template
Modern
A rail in your accent colour down the page, with the totals set apart. Use it when the invoice is part of how your business looks — studios, agencies, consultancies.
Use this template
Compact
Tighter spacing and a right-aligned header, so a short job fits comfortably on one page. Use it for trades, repeat jobs and anything you send from a phone.
Use this templateAll three are free, with or without an account, and the PDF carries one small “Made with Invoira” line at the bottom. Switching layouts keeps everything you typed.
Choosing a layout
Lots of line items?
Classic. The description column is widest there, and rows keep their spacing when an invoice runs onto a second page.
Sending from a phone?
Compact. A short job fits on one page, and the header stays readable at small sizes.
Your work is the brand?
Modern, with your accent colour and logo. The colour is darkened automatically where it is used for text, so the PDF stays readable.
Not sure?
Start with Classic. Switching templates later keeps everything you have typed, so nothing is lost by picking one now.
Templates by the kind of work
The layout is the same; what changes is how you write the lines. Each page has a complete worked example you can open in the editor with one click.
Freelancers
Project fees, day rates and hours, with the revision rounds and licensing that come with creative work.
- Freelance invoice templateFor day rates, monthly retainers, fixed deliverables and expenses billed at cost.Design — 4 days · Monthly retainer, September · Stock licence — recharged at costUse this template
- Designer invoice templateFor project fees, concept and revision rounds, brand asset delivery, licensing and rush work.Brand identity — final delivery · Homepage design — second milestone · Additional revision roundUse this template
- Web developer invoice templateFor hourly development, project milestones, integrations, maintenance retainers and deployment.Stripe checkout integration · Homepage redesign — final milestone · September maintenance retainerUse this template
- Photography invoice templateFor session fees, editing time, travel, deposits already paid and usage licences.Half-day product shoot · Photo selection and editing · Commercial usage licence — 12 monthsUse this template
- Writer invoice templateFor per-article rates, project prices, research time, revision rounds and monthly retainers.Feature article — 1,800 words · Interview and research — 3 hours · Second revision roundUse this template
- Video editor invoiceInvoice for editing work: cut days, revision rounds, colour and sound, delivery of masters and versions. Free PDF, no signup.Use this template
- Virtual assistant invoiceInvoice for VA work: hourly logs, retainer packages, rolled-over hours and expenses you paid for the client. Free PDF, no signup.Use this template
Consultants and agencies
Phases, retainers and monthly advisory, written for a finance team that needs a purchase order.
- Consulting invoice templateFor day rates, workshops, fixed-fee phases, advisory retainers and travel billed at cost.Senior consultant — 12 days · Phase 2: process design · Travel — Berlin, 14–15 OctUse this template
- Agency invoice templateFor retainers, project phases, media or ad spend passed through, and work split across several people.October retainer — 40 hours included · Campaign build — phase 2 · Ad spend — passed through at costUse this template
- Social media invoiceInvoice for social media management: monthly retainers, content production, community management and ad spend kept separate. Free PDF, no signup.Use this template
- Marketing consultant invoiceInvoice for marketing consulting: strategy engagements, monthly advisory, workshops and deliverables, with terms a finance team accepts. Free PDF.Use this template
Trades and services
Labour and materials kept apart, call-out charges, job references and deposits already taken.
- Contractor invoice templateFor labour and materials on one job, call-outs, variations, deposits and staged payments.Labour — second fix, 14 hours · Materials — 15mm copper pipe, 24 m · Variation 3 — move consumer unitUse this template
- Tutor invoiceInvoice for tutoring: sessions by date, lesson blocks paid in advance, materials and a cancellation line parents understand. Free PDF, no signup.Use this template
- Coaching invoiceInvoice for coaching: packages paid in instalments, single sessions, group programmes and corporate clients who need a PO. Free PDF, no signup.Use this template
- Electrician invoiceInvoice for electrical work: labour and materials on separate lines, call-out charges, certificate references and a deposit already taken. Free PDF.Use this template
- Plumber invoiceInvoice for plumbing work: call-out and hourly labour, parts, emergency rates, landlord and agency billing, deposits. Free PDF, no signup.Use this template
India
GST field lists, Indian invoice conventions and UPI payment details. Formatting help, not tax advice.
- GST invoice formatWhat a GST tax invoice in India must show, field by field, a worked example with IGST, and how to format one today with a free no-signup generator.Use this template
- Tax invoice format, IndiaTax invoice, bill of supply or a plain invoice: which one an Indian freelancer or small business should issue, what each shows, and a generator for it.Use this template
- Invoice with UPI detailsPut your UPI ID on an invoice and a scan-to-pay QR code prints with the amount filled in, plus neat payment rows and bank details. Free PDF, no signup.Use this template
- Rent receipt formatMonthly rent receipts with the period, payment mode and landlord's details.Rent, October · Maintenance chargesUse this template
Guides
How to write an invoice from the top down, and what the payment terms actually mean.
- How to write an invoiceEvery part of an invoice explained in order, with an annotated example, a checklist before you send and the mistakes that delay payment. Free, no signup.Use this template
- Invoice payment termsDue on receipt, Net 7, Net 15 and Net 30 explained with real date examples, wording you can copy into your invoice notes, and a free generator with no signup.Use this template
Free tools
- Due date calculatorNet 7 to Net 60, or any number of days, as an exact calendar date.
- Invoice number generatorA numbering format you can keep to all year, with the next number ready.
- GST calculatorAdd or remove GST, with the CGST/SGST or IGST split.
- Hourly invoice calculatorHours and minutes at your rate, rounded the way you bill.
Your next invoice starts here.
No signup. Free PDF download. The draft stays in your browser.