Electrician invoice
An electrician invoice for labour, materials and call-outs
An electrical invoice is usually written on a phone, in a van, at the end of a long day. It still has to survive a customer who compares it to the quote and, sometimes, an insurer or a landlord who files it.
This page shows how to lay out labour, materials, call-out charges and certificate references so the invoice is finished in a couple of minutes and queried by nobody.
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What to put on it
- The job address, when it is not the billing address — this is the line customers check first.
- The date of the work and the job or quote reference.
- Labour as hours or as a day rate, with the number of electricians if more than one.
- Materials itemised, or grouped as “materials as per attached list” with a total.
- Call-out or minimum charge, if it applies, as its own line.
- Any certificate you issued, referenced by number in the notes.
- A deposit already paid, taken off as a discount so the balance due is obvious.
Labour and materials, never merged
Customers accept a materials mark-up far more readily when they can see the two separately. A single “electrical work — 640” line invites a phone call; “Labour, 6 h at 65” and “Consumer unit, 18th edition” does not.
If the quote was a fixed price, still split it: show the fixed price as one line and list what it covered in the description. It makes a variation easy to add later as an extra line rather than a rewritten invoice.
Call-outs, emergencies and minimum charges
If you charge a call-out fee or a first-hour minimum, put it on the invoice by name, even when the job then ran for four hours. Out-of-hours and weekend rates should be labelled as such in the description — “Emergency call-out, Sunday” — rather than appearing as an unexplained higher hourly rate.
Certificates and deposits
Reference certificates by number in the notes and attach the certificate itself as its own document; the invoice is not a substitute for it, and Invoira does not issue certificates. Where a deposit has already been paid, add it as a fixed discount labelled “Deposit received” so the figure at the bottom is the amount still to pay.
Invoira formats what you type. It does not know your local electrical regulations, and nothing here is regulatory or tax advice.
A worked example
- From
- Bright Spark Electrical
- To
- Mr. A. Doherty
- Number
- INV-0451
- Job address
- 14 Orchard Rise, Leeds
- Work carried out
- 17 Sep 2026
- Due
- 24 Sep 2026 (Net 7)
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labour — consumer unit replacement, 6 h at 65 | 6 | £65.00 | £390.00 |
| 18th edition consumer unit, 10 way | 1 | £180.00 | £180.00 |
| RCBOs | 8 | £22.00 | £176.00 |
| Sundries: cable, glands, labels | 1 | £45.00 | £45.00 |
| Call-out and testing | 1 | £60.00 | £60.00 |
- Subtotal
- £851.00
- Deposit received 10 Sep
- −£200.00
- VAT (20%)
- £130.20
- Total
- £781.20
Electrical Installation Certificate EIC-4471 issued separately. The deposit comes off before tax here; check how your own accountant wants deposits treated.
Questions
Should I itemise every screw and cable clip?
No. Group small items as “sundries” with one total, and itemise anything the customer would recognise or price-check — the consumer unit, the breakers, the fittings.
How do I show a deposit the customer already paid?
As a fixed discount labelled “Deposit received”, so the total at the bottom is the balance still due rather than the whole job value.
Can I add my certificate to the invoice?
Reference the certificate number in the notes and send the certificate itself as its own file. Invoira produces invoices, not electrical certificates.
Does it handle VAT?
It applies the label and rate you type, per line if you need different rates, and shows the tax as its own row. It does not decide whether you should be charging it.
Related
- Plumber invoiceA plumber invoice for call-outs, labour and parts
- Contractor invoice templateContractor invoice template
- How to write an invoiceHow to write an invoice, part by part
- Open the generatorStart typing your invoice. No account, free PDF.
- Invoira homeThe three layouts, and what an account adds.
Your turn
Turn this example into your invoice.
The line items are already there. Change the client, work, rates and dates, then download the PDF.
Updated 2026-09-20. Invoira formats what you enter; it does not give tax or legal advice.