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Rent receipt format

Rent receipt format: what it shows, with an example

A rent receipt is the landlord's written confirmation that rent for a period was paid. Tenants usually need one when an employer asks for proof of rent for house rent allowance (HRA), and landlords use the same document to keep their own record of what came in.

This page lists what a rent receipt normally shows, gives a filled-in example, and explains how to make one here as a PDF headed “Receipt”. It is a formatting guide, not tax advice; your employer or a chartered accountant decides what your claim needs.

Use this template See an example

No signup · Free PDF download.

What a rent receipt usually shows

  • The landlord's name and address, and the tenant's name.
  • The address of the rented property, if it differs from the landlord's.
  • A receipt number and the date the rent was paid.
  • The period it covers, such as “Rent for October 2026”, and the amount.
  • How it was paid: UPI, bank transfer, cheque or cash, with a reference.
  • The landlord's PAN where the employer asks for it, commonly when the year's rent is above ₹1,00,000.
  • The landlord's signature.

One receipt a month, or one for the year

Either is common. A monthly receipt is easier to issue as the money arrives and matches a bank statement line for line. Some employers accept a single receipt per quarter or per year, as long as it lists the months and the amount for each. Ask yours before you prepare twelve.

Rent paid in cash

A cash payment has no bank record behind it, so the receipt carries more weight. Write “Paid in cash” in the payment details. Many people fix a revenue stamp and sign across it on cash receipts above ₹5,000; the stamp rules are set by each state, so check what applies to yours.

How to make one here

Open the example below in the editor. The document is already set to Receipt, so the PDF is headed “Receipt” and the date is labelled “Paid on”. Put the landlord in the From block and the tenant in the To block, write the period in the line description, and add the property address and the landlord's PAN as extra lines in the From address. Add the payment reference under payment details, then download the PDF and sign it.

To repeat it next month, open the same draft, change the month, the receipt number and the date, and download again.

A worked example

From
Suresh Kulkarni (landlord), PAN on the address
To
Neha Joshi (tenant)
Receipt no.
RENT-2026-10
Paid on
3 Oct 2026
Property
Flat 204, Shanti Residency, Vijay Nagar, Indore
DescriptionQtyRateAmount
Rent for October 20261₹18,000.00₹18,000.00
Society maintenance, October 20261₹1,500.00₹1,500.00
Subtotal
₹19,500.00
Total
₹19,500.00

Payment instructions

Paid by
UPI
Reference
6281 4410 9327

Maintenance is shown as its own line, because some employers count only the rent towards HRA.

Questions

Is a rent receipt the same as a rent agreement?

No. The agreement sets the rent and the terms; a receipt confirms one payment was made. Employers often ask for receipts and, sometimes, the agreement as well.

When is the landlord's PAN needed?

Employers commonly ask for it when the rent for the year is more than ₹1,00,000. Your employer's HRA instructions are the final word.

Can I claim HRA under the new tax regime?

HRA exemption is generally not available under the new tax regime. Confirm with your employer or a chartered accountant before you prepare receipts for a claim.

Who signs the receipt?

The landlord, or someone authorised by them. Download the PDF, then sign the printed copy or add a digital signature.

Is it free?

Yes. No signup, and the PDF downloads straight away. Free PDFs carry one small “Made with Invoira” line at the bottom.

Related

Your turn

Turn this example into your invoice.

The line items are already there. Change the client, work, rates and dates, then download the PDF.

Use this template Create a free account

Updated 2026-10-08. Invoira formats what you enter; it does not give tax or legal advice.